Important Program Documents

Our Career Training USA program participants will receive an acceptance package from InterExchange which includes important information and documents they will need to apply for the J-1 Visa and to prepare them for their stay in the U.S. As a host employer, it is important for you to know about three of these documents and how they affect your relationship with the intern/trainee.

DS-2019 Form (Certificate of Eligibility For Exchange Visitor (J-1) Status)

The DS-2019 Form is a U.S. government document that permits individuals to intern or train with a U.S. company.

The DS-2019 Form:

  • Serves as proof of sponsorship for the J-1 Visa
  • Identifies InterExchange as the program sponsor
  • Describes the purpose of the program
  • States the time period that the participant is legally permitted to intern/train in the U.S.

The participant is only allowed to intern or train with a valid DS-2019 Form and only during the dates listed in Section #3 of his or her form. Although the participant may only intern or train within these dates, he or she may enter the U.S. up to 30 days prior to the program begin date. The participant may legally remain in the U.S. for up to 30 days after the program end date (known as the grace period), unless otherwise specified, but he or she may NOT continue to intern/train with you during this time.

DS-7002 Form (Training/Internship Placement Plan)

The DS-7002 Form is a U.S. government document that includes a description of the internship or training program. You wrote and signed this document with the understanding that these are the tasks, activities, and objectives you intend to offer to the participant. It is absolutely essential that you follow this plan closely. Failure to do so is a violation of federal program regulations and may result in program termination. If anything in the plan needs to be changed, either now or once the program has begun, you must discuss this with InterExchange prior to making any changes to the plan. Any changes must first be documented in a revised training plan that must be signed by you, the intern/trainee, and InterExchange before the changes may officially be put in place.

The J-1 Visa

Once you and the intern/trainee are approved to participate in the J-1 Intern/Trainee program and the participant has his or her DS-2019, the participant may then go to the embassy/consulate to apply for the J-1 Visa, a sticker that is added to the participant’s passport by a U.S. Embassy or Consulate in his or her home country (with the exception of Canadian citizens who are not required to obtain a visa and may travel with the DS-2019 alone). The participant cannot obtain a J-1 Visa within the U.S.; it must be obtained in his or her home country.

Though InterExchange certifies eligibility to participate in the program, only an embassy or consulate can issue the J-1 Visa. InterExchange has no control over the decisions of the consular officials. Though rare, a visa denial can sometimes occur. If this is the case, the participant may wish to apply again. He or she should be prepared with any information that the consular official indicated was missing or insufficient during the first attempt. If the participant is denied a visa, please contact us immediately to discuss the situation and help you both to determine whether to try applying again.

If the participant receives a J-1 Visa, he or she will be able to travel to the U.S. The J-1 Visa allows the participant to enter the U.S. when it is presented with the DS-2019 Form at U.S. Customs & Border Protection upon arrival. It is generally valid for one, two or multiple entries into the U.S., and it has an expiration date, which may or may not be the same as the program end date.

The Intern/Trainee J-1 Visa (together with the DS-2019 Form) allows the participant to:

  • Intern/Train in the U.S. during the dates listed on the DS-2019 Form
  • Apply for a Social Security number

This visa does not allow the participant to:

  • Perform unskilled labor or provide medical patient or child care
  • Extend his or her work eligibility or program participation past 12 months for interns or hospitality trainees past 18 months for all other trainees
  • Intern/train for more than one host employer at the same time
  • Intern/train for fewer than 32 hours a week or perform more than 20 percent clerical work

The J-1 Visa is what allows the participant to enter the U.S. The expiration date on the J-1 Visa is the last day he or she may enter the U.S.—not the last day the participant can intern/train with your organization. The program end date on the DS-2019 Form is the last day he or she may be employed as an intern/trainee.

Next: Arriving in the USA »

U.S. Department of State-Designated J-1 Visa Sponsor
Alliance for International Exchange
Exclusive partner of the Erasmus Student Network for J-1 Visa sponsorship of internships in the U.S.
European-American Chamber of Commerce New York
Generation Study Abroad
Global Ties U.S.
International Au Pair Association
WYSE Travel Confederation