Health, Safety, Welfare, and Handling Major Emergencies
The majority of InterExchange Career Training USA participants enjoy safe, smooth and problem-free programs, but when living abroad for an extended period of time, you may occasionally run into challenges. InterExchange is here to help you if you do.
To meet the cultural exchange objective of the program, InterExchange expects the exemplary behavior from host employers and their representatives in interactions with participants. In addition to the general requirements to meet the laws and regulations of the U.S., you must not engage in the following types of specific activities as they pertain to your participant:
- You shall not engage in any activities that would violate the laws and regulations of U.S. federal, state, and local authorities.
- You shall not engage in any activities that may be legal, but nevertheless unethical, including without limitation, inappropriate relationships with the participant, coercive or harassing acts, hiring based on favoritism, retaliating against the participant, misleading the participant, making promises to the participant that are outside of the scope of the program, and asking inappropriate questions of the participant.
- You must also not endanger the participant’s safety or the safety of others or act in a manner that raises the appearance of endangering the participant’s safety or the safety of others.
- You shall not engage in activities or make promises to participants regarding any activities that either InterExchange or the U.S. Department of State prohibits.
If InterExchange finds that you or any of your employees or affiliates have engaged or will engage in exploitative or other unreasonable behavior, InterExchange will immediately end your participation in the program.
Read the Wilberforce laws that prevent exploitation at www.uscis.gov.
Read our guidelines and help prevent human trafficking: www.InterExchange.org/anti-trafficking
If you are aware or become aware that the participant is suffering from any serious medical, psychological or criminal incident that interrupts or impedes his or her ability to successfully abide by the terms of the internship/training program, contact InterExchange immediately and take reasonable precautions to prevent injury or harm to your participant or employees, or damage to your property or that of the participant or other employees.
If the participant suffers an accident or serious illness that, in the judgment of InterExchange, prevents the participant from successfully complying with the terms and conditions of the Training/Internship Placement Plan, please understand that the participant may be asked to end his or her program early and return home. Similarly, if the participant is deemed to be a danger to him or herself or to others, or if the participant’s conduct is deemed to be detrimental to the Exchange Visitor Program as a whole, InterExchange may end the participant’s program early.
To the extent that it is reasonably possible, you must coordinate your response during any natural disaster or emergency with the Career Training USA program director. If you are unable to contact or respond to InterExchange, you must make contact with InterExchange staff to confirm local circumstances as soon as it is reasonably feasible to do so.
Although InterExchange will provide emergency messaging to you and the participant, you are responsible for ensuring the safety of the participant. You should not alter any messaging sent by InterExchange, but you should also caution the participant to follow your guidance and/or the guidance of local authorities if the guidance conflicts with InterExchange guidance since you will have more information regarding your specific local conditions.
The most important aspects of promoting safety are communication, preparedness and coordination. You should have an emergency contingency plan and share this plan with the participant as part of his or her orientation with your company. You must issue emergency instructions to the participant to help prepare him or her in case of emergencies and make the participant aware of emergency and evacuation procedures issued by your company and federal, state, and local government authorities.
Timely communication with InterExchange throughout an emergency event is necessary and a requirement as a host employer. Please always respond to InterExchange’s inquiries about the safety of participants as soon as reasonably possible. Please read all safety notices sent by InterExchange and follow instructions as appropriate to ensure the health, safety and welfare of participants.
If you or the participant experience any problems or emergencies during the program, please contact Career Training USA below:
Phone: (888) 621-1202 (if you are in the U.S. M-F 9:30 a.m. - 5:30 p.m. EST)
Phone: 212.924.0446 (from anywhere M-F 9:30 a.m. - 5:30 p.m. EST)
Emergency: (917) 373-0994 (24 hour emergency line)
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