The Student and Exchange Visitor Information System (SEVIS) is a database managed by the Department of Homeland security that collects and maintains data about international students and exchange visitors during their stay in the United States. SEVIS keeps track of all InterExchange Career Training USA participants in the U.S. and records their living address, contact information, and legal status on the Career Training USA program.
As a host employer, your organization’s name and address will also be listed in SEVIS as the participant’s “site of activity”, which is the location where participants will be interning/training throughout the program. Participants can only train at the office location listed on their DS-2019 Form and in SEVIS. They cannot move to a different branch of the company or train from a different office without first requesting InterExchange’s approval and providing the information required to update their SEVIS record.
All program participants must contact InterExchange Career Training USA within 10 days of arriving in the U.S. to activate their SEVIS record. If the participants do not send their information to us, they will not be permitted to remain in the U.S.
Participants also cannot apply for a Social Security Number until their record has been activated in SEVIS. To prevent delays in receiving a Social Security Number, please remind your participants to contact InterExchange immediately after arriving in the U.S. (SEVIS records cannot be activated before coming to the U.S.).
NOTE: Once they have been activated in SEVIS, participants will need to wait at least 5 business days before applying for their Social Security Number, so that their information will be available at the time of their SSN application.
Maintaining accurate SEVIS information is essential, as is responding to all communications sent from InterExchange Career Training USA.
As a host employer, you should inform InterExchange of any changes to participants’ programs. Contact InterExchange in the event of:
- Changes to your business address (moved offices)
- Changes to your phone number or email address
- Supervisor change
- Company changes in ownership, name, etc.
- Compensation or hour changes
- Training plan changes or edits
- Major medical emergency or illness
- Participants quit or terminate their programs early
InterExchange will also email participants every 30 days with a link to a check-in form, asking that they verify all information we have on file. Participants must complete the check-in form within 10 days of receiving this email in order to continue their program and remain active in SEVIS.
Please remind your participants to check their email regularly and respond to all communication sent from InterExchange.