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Summary of Roles & Responsibilities
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Summary of Roles & Responsibilities

Summary of Roles & Responsibilities

Welcome to InterExchange Camp USA​!

InterExchange is a nonprofit organization with more than 50 years of experience in cultural exchange. We promote global awareness through affordable, meaningful programs in the U.S. and abroad—including work & travel, professional training, internships, au pair, camp, language learning, and volunteer programs.

We are designated by the U.S. Department of State to sponsor a variety of J-1 Visa Exchange Visitor Programs.

Our work is guided by the Fulbright-Hays Act of 1961 (The Mutual Educational and Cultural Exchange Act), which enables the U.S. Government to:

  • Increase mutual understanding between Americans and people worldwide.
  • Strengthen international ties through cultural and educational exchange.
  • Promote global cooperation and peaceful relations.

We encourage all partners and participants to learn about this Act, as it forms the foundation of every exchange program.

Our Commitment

J-1 Visa participants and their hosts must follow U.S. Department of State regulations and maintain contact with InterExchange throughout their programs. We guide visitors to embrace cultural opportunities in their U.S. host communities, and we encourage host families and camps to share American traditions while learning about other cultures.

By strengthening these relationships, we work together to build a global community—one person at a time.

About Camp USA

The Camp USA Program allows participants (ages 18–28) to work as camp counselors at U.S. summer camps between May 15 and September 15. This program gives participants the chance to experience a uniquely American tradition while sharing their own culture.

After camp ends, participants may enjoy a 30-day grace period to travel within the U.S. (no work permitted) before returning home.

1. Marketing & Recruitment

  • Promote the Camp USA Program to suitable candidates in your region.
  • Clearly explain program requirements, categories, travel options, and application steps.
  • Provide a written list of all fees charged to participants
  • Advise participants that they are eligible only for Camp Counselor roles.
  • Explain work conditions, pay, and regulations.
  • Ensure applicants understand they must have a confirmed camp placement before receiving visa documents (DS2019 form, SEVIS fee receipt).

2. Selecting & Vetting Applicants

  • Carefully review applications for accuracy and completeness.
  • Document any known health or psychological conditions.
  • Confirm applicants have adequate funds.
  • Do not work with anyone with a criminal background or U.S. immigration violations.
  • Verify references and educational credentials.
  • Only accept applicants who meet program standards.
  • Interview applicants (in English, in person), document results, and check social media for professionalism.

3. Pre-Departure Preparation

  • Help participants obtain and understand their sponsorship documents.
  • Emphasize the need for sufficient funds for travel and living expenses.
  • Ensure participants review their insurance coverage.
  • Assist with visa applications.
  • Provide pre-departure orientation, including:
    • U.S. laws and consequences of violations.
    • Program rules and realistic expectations.
    • Health, safety, and cultural awareness.
    • Importance of honoring camp commitments.
    • Sexual Harassment in the Workplace.
  • Remind participants they must return home on time. Those who complete the program may use a 30-day grace period for travel (no work allowed).
  • Keep InterExchange updated on visa appointments and results.

4. Support While in the U.S.

  • Remain the home-country emergency contact for participants.
  • Share return rate data and encourage participants to return home on time.

5. Compliance with U.S. Department of State

  • Provide proof of your business legitimacy (incorporation, financial solvency, references, background checks).
  • Do not outsource recruitment or screening to staffing agencies.

6. Code of Conduct

  • Do not pay camps or offer incentives for placements.
  • Respond promptly to communications (within one business day when possible).
  • Attend InterExchange and U.S. Consulate training sessions.
  • Protect visa documents from misuse.
  • Only recruit in areas where you have a legitimate business presence.
  • Always represent InterExchange positively in media and public communications.

We will:

  • Deliver professional, timely support and communication.
  • Provide participants with insurance coverage that meets U.S. requirements.
  • Evaluate and review all applications.
  • Keep you informed if participants change jobs, withdraw, or face early termination.
  • Share updates, program changes, and emergency communications.
  • Provide you with all necessary program resources at no cost.