Registration and Program Eligibility

In order to host Camp USA participants, each camp will fill out an online Host Application. This application collects information about your camp and your specific hiring needs for the upcoming season. This information should be adjusted annually to ensure participants are receiving the most accurate information. You will also need to agree to the InterExchange Terms and Conditions in the Host Agreement. Before enrolling your camp for the current program year, an InterExchange representative will review your application to ensure camp is eligible to be a host on the program per the State Department regulations. All Camp Host Employers must be either:

• Accredited;
• A member in good standing of the American Camping Association;
• Officially affiliated with a nationally recognized non-profit organization; or
• Have been inspected, evaluated, and approved by InterExchange

Once you are enrolled for the season, an InterExchange representative will contact you to discuss your hiring needs and our matching system.

Camp Host Agreement

The InterExchange fee scale is outlined in our Camp Director Program Agreement and can be found on our website (program fees subject to change). When a camp hires a participant, it agrees to pay all related fees. InterExchange will send an invoice on July 1st of each program year. Payment is due by September 15th and monthly interest will begin to accumulate at 1.5% for any balance unpaid 30 days after this date.

The fees that camps pay to InterExchange cover participant related costs such as:

• Recruitment, screening, interviewing and placement.
• Pre-departure orientation.
• DS-2019 + visa paperwork.
• Government reporting and administrative expenses.
• 24-hour program support for the duration of the summer.

Late Payment Charges

Any outstanding balance as of September 15th will be subject to interest at a rate of 1.5% per month.

Tax Status

InterExchange is recognized as a tax-exempt 501(c)(3) nonprofit organization by the Internal Revenue Service.

Tips for Setting Up Your Camp Account

While setting up your camp account or re-enrolling for the new hiring season, there are a few things to keep in mind:

• Information from the Camp Description, Staffing Criteria, and Staffing Needs sections will be included on your Camp Profile, which is a page that participants will view frequently.
• Make sure your Travel Information is accurate! This is the information your counselors will use to plan their flights to and from the U.S.
• More than one person can have a log in for your camp. Please contact your InterExchange representative in order to set up additional logins. If multiple people will be using your account, it is recommended that they each have their own login rather than sharing one.
• Keeping all of the camp’s information up to date and accurate is of the utmost importance. Please be sure to make updates regularly.
• You have the ability to be visible in matching, meaning participants can view your camp profile and apply, or if you are not actively hiring, you can disable your profile visibility. You can enable and disable this feature as often as needed throughout the hiring process.