Once we have placed a participant at a camp, we will print the DS-2019 Form. Before we do so, please review the participants’ biographical information in their applications. If there are errors, please notify us immediately. The information on the DS-2019 form needs to match their passport.
You should only give the DS-2019 Form to a participant once you have received the signed placement offer. A participant should sign the DS-2019 Form before submitting it to the embassy. Encourage participants to make sure all their information is correct on the application because this determines what is printed on the DS-2019 Form.
Please take a few moments to familiarize yourself with the different sections of the DS-2019 Form. There are two dates listed in Section 3. These dates indicate the period of time during which the participants may legally work at camp. The participants will have 30 days to travel after their contracts end. The participants must leave the U.S. on or before the conclusion of this 30-day grace period.
Along with the DS-2019 Forms, you will receive SEVIS receipts for all of your participants. They must bring these receipts with them to the embassy when applying for their visas. This receipt serves as proof that they have paid their SEVIS fee to the government and it is required to apply for a J-1 Visa. This receipt can also be found online; click “Check Status.”
Within the International Cooperator Resource Center, there are two handouts and a sample DS-2019 Form. Give the two handouts to every participant when you distribute the DS-2019 Forms. One is an instruction sheet for applying for a J-1 Visa, and the other handout contains some tips on interviewing at the embassy. The sample DS-2019 Form is for your reference only.
You must first request access from the Camp USA Program Manager.