Host Employer Cooperation and Requirements
Outlined below are some InterExchange Work & Travel USA host employer requirements, based on program regulations and guidance from the U.S. Department of State.
InterExchange Work & Travel USA host employers are required to:
- Complete and sign an Employment Offer and Agreement form for each participant.
- Make good faith efforts to provide participants the number of hours of paid employment per week as indicated and agreed to on their job offer.
- Only offer positions that are seasonal and/or temporary in nature and that will not displace domestic U.S. workers at worksites where program participants are placed.
- Obtain advance permission in writing from participants for any payroll deductions and/or changes.
- Comply with all applicable federal, state, and local Minimum Wage laws.
- Pay eligible participants for overtime worked in accordance with applicable state or federal law.
- Provide the Federal Tax/Employer Identification Number (EIN), copies of their current business licenses, and workers’ compensation policy identification number and a copy of the policy’s Cover Page and/or Deck Sheet. InterExchange will request updated copies of these documents if they expire during the participants’ programs.
- Advise participants that they are required to apply for a Social Security number.
- Refrain from accepting any cash or gift incentives from sponsors and third parties acting on sponsors’ behalf to accept program participants.
- Refrain from assisting students with remaining in the U.S. after their program.
Housing and Transportation
- If needed, assist participants with housing and/or transportation arrangements.
- If the employer is providing housing: agree to provide safe, affordable, suitable, and acceptable accommodations. To be considered safe, housing must, at a minimum, meet all applicable local laws and regulations, including with respect to ventilation, utilities and occupancy rates.
- If the employer is providing transportation: agree to provide safe, licensed, reliable, affordable, and convenient transportation.
- InterExchange strongly discourages employers from deducting housing or transportation costs directly from participant’s wages, either pre- or post-tax. If the housing and/or transportation costs are deducted from participants’ paychecks, compensation must be in compliance with program regulations, including compliance with Internal Revenue Service and state wage requirements as well as section 531 of the Fair Labor Standards Act (FLSA), which requires that such deductions be voluntary and not include a profit to the employer or to any affiliated person.
- Bike Safety Poster [PDF] - Please display for participants
- Bike & Traffic Safety - Encourage participants to watch these videos
- Participant Safety: Know the Signs of Trafficking - Everyone can help combat human trafficking by recognizing potential indicators and reporting suspected cases of human trafficking.
J-1 Transportation Safety - A Message to Host Employers
The InterExchange Work & Travel USA program is a cultural exchange program, which enables participants to expand their knowledge and understanding of the United States. InterExchange works to ensure that our participants have a variety of opportunities to meet Americans, improve their English, share their own cultures, and learn firsthand about American society.
InterExchange Work & Travel USA host employers must ensure that:
- Participants’ jobs provide them interactions with U.S. citizens (e.g., co-workers, customers).
- Participants have opportunities to experience U.S. culture during the work portion of their Summer Work Travel Programs and to participate in organized events, trips, or other activities outside of work (e.g., company parties, sporting events).
Please visit our Cultural Toolkit for information on arranging exciting cultural activities!
Host employers must notify InterExchange promptly by calling 1.800.621.1202 when:
- Participants arrive at work sites to begin their programs.
- Participants do not arrive at work sites to begin their programs.
- There are any changes or deviations in the job placements during the participants’ programs.
- There are any changes to participants’ job titles.
- The participants will be working at any other locations or businesses owned or operated by your company.
- Participants are not meeting the requirements of their positions.
- A participant leaves his or her position ahead of the planned departure.
- There are any emergencies involving participants or any situations that impact the health, safety and welfare of the participants.
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Work & Travel USA Host Employer Guide
About InterExchange The Work & Travel USA Program Filling Seasonal Staffing Needs Program Options Registering for Job Placement The Job Placement Process The Self-Placement Program Timelines The Student Selection Process Host Employer Vetting Employment Verification & Important Legal Documents Cooperation and Requirements Taxes Social Security SEVIS Insurance Coverage Arrivals and Visa Issues Cultural Exchange Tips for a Great Season Human Trafficking Awareness Frequently Asked Questions Forms & Letters