Many employers arrange jobs directly with students who independently seek job placements. Often, students will contact employers over the internet, by phone, or email to secure a job offer. Even if you, as a host employer, offer the student a job, the student still needs a sponsor in order to obtain a J-1 Visa. InterExchange acts as the J-1 Visa sponsor for many qualified Self-Placement students every year. Host employers are subject to the regulations of the Summer Work Travel program and must comply with all the obligations as a host through this program, including meeting all vetting requirements as per 22 CFR §62 and facilitating cultural exchange expectations.
To hire Self-Placement students, you should:
- Make sure that the applicant is a full-time university student, between the ages of 18 and 28 and is suitable for the types of jobs that are available.
- Provide the student with a signed InterExchange Employer Offer and Agreement Form
- Notify the student to contact InterExchange or the InterExchange International Cooperator in his or her home country in order to be interviewed for our program.
Host employer fills out an InterExchange Employment Offer and Agreement Form for each participant that they plan on hiring. Job offers must include the participant's name, wage, participant's signature, employer's signature, employer's contact information (phone, email etc.), and the work dates that they have committed to working. Job offers must include both front and back pages. All incomplete job offers will be rejected.
Host employer sends the completed Employment Offer and Agreement form to the participant.
InterExchange receives the completed Employment Offer and Agreement Form uploaded to the participant's online account.
InterExchange creates an account for the host employer. Host employer will receive an email asking them to accept the account invitation and set a password. Please remember to check your spam folder for this email.
InterExchange sends the host employer an email requesting them to upload their business license and workers' compensation documents.
- U.S. Department of State regulations require that J-1 Visa sponsors collect the following documents from each host employer:
- Employer Identification Number (Federal Tax Identification Number)
- Business license
Workers' compensation deck sheet or policy's cover page
All documents must be uploaded directly from each host employer; we will not accept documents submitted by participants. Please remember to check your spam folder for this email. If the host employer's documents are not received, one reminder email will be sent and the job will be rejected.
For more information on the business license and workers' compensation requirements, visit the Host Employer Vetting section of this guide.
Once the host employer's documents are received, InterExchange will contact the host employer by phone for a brief vetting interview to review and confirm the position, salary, hours, seasonality, housing, and available opportunities for the participants to interact with Americans and experience U.S. culture. InterExchange may ask for an Employer Seasonality Declaration form or revenue/occupancy numbers in order to demonstrate that the jobs are seasonal or temporary in nature. For more information on Host Employer Vetting please visit the Host Employer Vetting section of this guide.
If we are unable to reach the host employer by phone on the third attempt, the job offer will be rejected.
Once the vetting interview has been conducted and the position has been approved, the participant will be issued their DS-2019 form via their local cooperator in their home country.
Participant will schedule a visa interview with the U.S. Embassy in their home country.
If the participant is granted a visa, they can coordinate travel plans and arrival details directly with their host employer. While InterExchange will be monitoring arrival dates, host employers are encouraged to speak directly with participants to confirm arrival details in order to ensure a smooth arrival process.
- Once the participants enter the U.S., they have 10 days to register a U.S. home address with InterExchange and confirm that they have arrived at their job. If confirmed participants do not arrive for work on the scheduled arrival date, please notify InterExchange.
Some employers encounter problems if they do not know enough about their Self-Placement students before hiring them. We recommend you screen Self-Placement applicants thoroughly before extending a job offer. Self-Placement students book their own flights and are responsible for their own transportation, so it is essential for employers to communicate directly with students to whom they have extended job offers. InterExchange Work & Travel USA does not always have flight arrival or visa status information for Self-Placement students. We require that you at minimum have direct contact with the participant before confirming a job offer, and we recommend you do the following:
- Verify English communication skills via a telephone interview or Skype.
- Before issuing a job offer, make certain that the position is definite and that housing will be available.
- Clearly note the housing deposit on the job offer, if required.
- Keep in mind that InterExchange will be calling to confirm the job offer and will need to speak to the employment contact listed on the job offer form.
- Keep in touch with the student before arrival to make certain that everything is in order, that arrival dates and times are confirmed.
- Give detailed travel directions to the job.
- Inform InterExchange immediately if the participant does not arrive when expected.
A job offer is not a guarantee that a student will obtain a J-1 Visa. Once InterExchange confirms the placement, employers should keep in touch with the students to ascertain the status of their visa and make all necessary arrangements to prepare for their arrival.
Next: Timelines »